Share materials with people or groups

Use Share to grant access to a file, link or folder. You must be a school manager, the item’s creator, or have Viewer & Sharer or Editor permission.

How to share

1. In Files, open the material’s three-dot menu and select Share.
2. Review Current Permissions before adding people.
3. Use the search field to find and select students or groups. For school managers, the search also includes teachers. When selecting a group, check the people added.
4. Choose a permission:
   • Viewer: access the content; download only if the school allows it.
   • Viewer & Sharer: access and share, without editing.
   • Editor: also rename, move or delete. Use only when needed; this option may not be available to people who can only share.
5. Check the recipients and select Share in the window. Review the updated list in Current Permissions.

Be careful with folders: files and subfolders may inherit access. Share only the required item if you do not want to grant access to the whole folder. Current Permissions does not replace checking inherited and global permissions with the school manager.

If Share is missing, check your permission with the school manager. When selecting multiple items, you need permission to share every item.

See also how to access shared materials.